Manage a policy list
What is a policy list? In Logwise, you can create and customize lists to manage company policy related matters. For example, you may want employees to confirm that they have read and understood the insider policy and that they have trading restrictions during certain periods. Collect and keep track of annual confirmations in regard to certain policies or similar corporate governance related processes.
1. How to create a policy list?
Go to the menu Policy list > Manage policy lists > Add new policy list. If you cannot see this menu, contact your main Logwise administrator or support@logwise.com
Give the new list a name and click "Create"
View all lists through the overview page and click on the list you want to work on.
2. Add new member confirmation
What is a member confirmation? This is the obligation you want to collect a confirmation for. For example, financial information recipients, insider policy, training certifications, or any other annual corporate governance processes.
On the list, click the 3-dots menu at the top right corner and select "Edit list" or click the green text "Add confirmations here"
Then click the "Add new member confirmation" button at the bottom of the window. Add the name and a description of the confirmation. In the description formatting and links to external documents can be used.
You can also upload any document you want list members to view in the service.
3. Notice to list members
In the notice to list members field you can include a text that will be displayed to list member before the confirmations. This is a good place to place any kind of instructions or personal message.
4. Closed period notification (for issuers only)
Check the box "Use closed period notification" if you want list members to automatically receive email notifications about upcoming closed periods based on the reporting dates. (Added through menu Executives > reporting periods). Click "Save".
5. Add list members
Click the green button "Add new list member(s)".
Add members using the top field "Persons". Start typing and existing persons and groups will be displayed (click here for instructions how to create groups of persons). To add a new person start typing until the option "add [name] as a new contact" comes up and follow the instructions. Select whether you want to notify the selected persons or not. Notifications can also be sent at a later stage. Review the message and click add (the standard message can be changed using the 3-dots menu at the top left corner).
When notified, the person(s) added to the list will receive an email with a link to their personal Logwise site where they are asked to confirm. There can be multiple obligations on a single list and list members will, in such case, then be guided through the different obligations as seen below.
The administrator can track the progress of each list member through the list overview page.
There are options to send additional messages to list members. For individual messages click the 3-dots to the right of the list member you want to notify. For bulk messages to the whole or part of the list, use the 3-dots at the top right corner and select "Send group notification". You can view all group notifications sent to the list members by clicking "View notifications", as seen below.
Additional options are available through the 3-dots menu to the right of each list member.
Standard email templates and other list-related settings can be viewed through the top right 3-dots menu.
6. Close a list
Click "Manage list" > "Close list". To view any closed lists, go the list overview and click the filter button the right of the search box. Toggle the switch to show any closed lists, see below.
7. Manage access rights
Manage who can view and manage a specific list.
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